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Local Doctor Office is looking for an Office/HR Manager
Maintain accurate employee calendars – Doctors and employees days off, meetings, etc.
Review and approve bi-weekly Time Sheets – review, enter into excel, email to Trisha at end of pay period
Disability Paperwork applications from patients.
Workers Compensation paperwork-patients.
Veterans Choice Program authorizations/SAR’s-patients.
Premium lenses – paperwork and post to ledger. Maintain for cataract surgeries.
Work directly with PMRG (billing service) answering questions and providing requested information
Opens, sorts and routes incoming mail
Review medical and optical daily reports.
Bank deposits – prepare and transport to Cornerstone Bank
Purchase/order office and clinical supplies
Maintain Petty Cash
Assists in the care and maintenance of office equipment and arrange emergency maintenance visits for office
Periodic review and update office policies and procedures
Customer service with unhappy patients/ patient billing questions/Handle patient issues
End of month checklist (see list)
Accounts receivable maintenance with PMRG/Review past due accounts and send letters
Meet with vendors/pharmaceutical reps and other company reps-negotiate terms and contracts
Keeps minutes of office meetings and distribute to staff
Arrange and participate in community events to promote Northridge Eye Care
HR Related Duties:
Employee Handbook – Update the handbook periodically for all updated policies and maintain records that each employee has received and has access to the Handbook.
Employer Advisory Council – join the Tehama County Advisory Council for ongoing labor law updates and access to their Hotline where you can speak to a labor law attorney via email or phone for no additional charge. Annual fee is $40. Workshops on labor law issues are held monthly.
Employment Application – needs to be updated based on new laws implemented in 2018.
Ensures legal compliance by monitoring and implementing applicable human resource federal and state requirements; conducting investigations; maintaining records; representing the organization at hearings
Completes annual performance reviews on a timely basis assuring compliance with standards along with Wanda.
Recruit and secure the best possible new hire candidates by establishing a recruiting, interviewing, and screening program; coordinate and counsel managers on candidate selection; and facilitate the review of candidates for selection.
Ensures planning, monitoring, and appraisal of employee work results by managers to coach and discipline employees; scheduling management conferences with employees; hearing and resolving employee grievances; counseling employees and supervisors.
Work with the Manager/Supervisor to develop personal development plans for targeted individuals that exhibit high growth potential and this program is used to measure and monitor actual growth performance. The personal development plan can also be used to change or teach processes.
Maintains the work structure by updating job requirements and job descriptions for all positions
New Employee orientation and onboarding of new employees. This includes developing and implementation of 30/60/90 performance criteria for new hires.
Maintains appropriate licensure and/or certification of MD/OD
Apply by sending resume to firstname.lastname@example.org